Saturday, November 29, 2008

Effective Usage Of Power Point Presentation

Writen by G.R. Brindha Shivakumar

Why we are opting for Power Point presentation often? It's an effective way of communicating, teaching, and learning. Anything which conveyed through pictures will capture all our minds quickly and reside inside easily. Isn't it? Now we are going to discuss about how to make this effective communication more effective and perfect.

• First of all selection of background; This is called templates and that should be relevant to the topic or else at least colour of the background should be pleasing.

• Next is foreground option. This should match with background. For example some background with green colour font will be visible while you are creating the presentation, but during the show, the audience in the 5th row inwards can not view the contents. So the background and foreground should be contrast in color. Moreover it should not irritate audience eyes.

• For some text instead of underlining you can go for italic or bold, that make your presentation a neat one.

• Avoid much header and footers. That don't use more content in master slides.

• A general statement is that for PPTs the rule 7×6 , i.e. 7 slides per presentation which is for one to one and half hours and 6 lines per slide. This rule is to avoid more information in single slide.

• The important and interesting feature is animations. The audience will enjoy the content if it is with text and picture animations. Because of the picture animations audience can easily remember the contents. But these should not be more also.

• You should avoid animations which has more time slice. Animations and text should coincide both in timings and relevancy. Any animation should not take more time to start, exists and exit.

• Even simply you can have picture only to explain content, which will give a great effect to the presentation.

• Don't always use monotonous text sequence. If you are going to explain different terms, scatter the terms here and there, so that audience will sit straight after the usual show.

• Audio can be used wherever necessary. But it should not disturb your speech.

• It is better to add query slide at the end of the show, which will give a feedback about the session from the audience.

G.R. Brindha Shivakumar

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